My Productivity Setup

Note

For those who just want to know the programs I use here they are:

• Obsidian : For diary and taking notes
• Trello : For long term tasks
• Miro : For brain storming
• Google Drive : For sharing files
• Google Calendar : For setting up meetings
• ShareX : For screenshots, videos & GIFS

That’s it!

I’ve tried other programs Clickup, Motion, etc… but none of them felt right for me

When I am home, I have a 3 screen setup. 2 1440p 27” screens and one small portable (and touch) 1080p 15” screen. Usually Setup like so:

Of course When I work I overlay the relevant windows (Code Editor, Unity Editor, etc…) on the screen that makes the most sense at that time.

Having Obsidian always open is super useful as anytime I have a note to make I’ll write it down in my dairy.

My ShareX is also always active so that I can take a screenshot, GIF or Video using my shortcuts

ctrl + print : screenshot
Shift + print : video
ctrl + shift + print : GIF

Obsidian

In case you are not familiar with Obsidian, it is a note taking app.

I had used Obsidian for a few years, but it only really clicked after I saw this video:

After watching this video I started taking daily notes. THis was a game changer. Now everytime I do something or something happens I write them down in my daily note. And if it’s something that needs more context or will become something recurring. Then I write a page for it and link it in my daily note.

I use a few add-ons in my obsidian. Here is a list.

• Calendar by Liam Cain
• Dataview by Micheal Brenan
• Editing Toolbar By Cuman
• Git
• Kanban by mgmeyers
• Reminder by uphy
• Templater by silent void

Note

If you have some cool add-on to recommend please let me know!

In addition to taking daily notes I also take Monthly notes for each of my workplaces. As you may know I’m always working on at least 3 projects at a time. So keeping things organized per project is important so that I don’t lose track of where I am on each one.

Both for my daily notes and monthly notes I always have some checklist of things to do. And when going to the next day or month I copy paste the check list that are still to do. I do not delte my todo/checklist as I go, I keep them on the page they were completed so it is easy for me to go back to.

Tip

For checklists on monthly notes I recommend writing down the day you completed the task as a prefix.

example:

• 05 Implement feature A
• 07 Add a undo function to feature A
• 10 Fix bug to feature A
• Implement feature B

This helps me remember when I completed a specific task. It also helps during scrums or code reviews so that I can remember anything worth mentioning.

You could write a link to the daily note using the daily not file name ’[’ 2024-04-25-Thursday ’]’ but that’s too big as a prefix in my opinion

If you are interested here is the template for my daily note:

---
created:
  - <% tp.file.creation_date() %>
tags:
  - daily-note
date: <% moment(tp.file.title,'YYYY-MM-DD-dddd').format('YYYY-MM-DD') %>
---
# <% moment(tp.file.title,'YYYY-MM-DD-dddd').format("dddd, MMMM DD, YYYY") %>
```dataviewjs
const DAILY_NOTES = dv.pages('"Daily Notes" and #daily-note');
const TODAY_DATE = dv.current().date;
const PREV_NOTE = DAILY_NOTES
  .where(note => note.date < TODAY_DATE)
  .sort(note => note.date, 'desc')
  .limit(1)[0];
const NEXT_NOTE = DAILY_NOTES
  .where(note => note.date > TODAY_DATE)
  .sort(note => note.date, 'asc')
  .limit(1)[0];
const PREV = PREV_NOTE ? `[[${PREV_NOTE.file.name}|Previous]]` : 'None';
const NEXT = NEXT_NOTE ? `[[${NEXT_NOTE.file.name}|Next]]` : 'None';
dv.paragraph(`<< ${PREV} | ${NEXT} >>`);
```

---
# ✅ TODO
- [ ] Check Google Calendar
- [ ] Check Trello
- [ ] Check Work Forum
- [ ] Check Work Tasks
- [ ] <% tp.file.cursor() %>
- [ ] Add time to tasks
- [ ] Ctrl+P Backup at the end of the day


---
# 📝 Notes
-


---
### 📅 Daily Questions

###### 🍔 What did I have to eat and drink today
- Lunch:
- Dinner:

 ###### 💊 How did I feel today
-

##### 🙌 One thing I'm excited about right now is...
-

##### 👎 One thing I'm struggling with today is...
-


---
### Notes created today
```dataview
List FROM "" WHERE file.cday = date("<% moment(tp.file.title,'YYYY-MM-DD-dddd').format("YYYY-MM-DD") %>") SORT file.ctime asc
```

### Notes last touched today
```dataview
List FROM "" WHERE file.mday = date("<% moment(tp.file.title,'YYYY-MM-DD-dddd').format("YYYY-MM-DD") %>") SORT file.mtime asc
```

Obsidian is really good for taking notes and keeping track of my life, but it’s not something I share with other people. I do keep a copy on Git so that I can easily persist my notes between my PC and laptop.

When working with other people I usually use Trello and Miro.

Trello

Trello is pretty famous at this point. It’s a Kanban app.

I use Trello mainly to keep track of three things:

1. take note of something that I don’t want to forget while I’m not on my PC
2. For long term tasks/goals
3. Working with other people so we can keep up with each others task progress

Most of the time the information in my Trellos are also in Obsidian in some form or another. Since I don’t use Obsidian on my phone, when outside I take all my notes in Trello. When I come back home to my PC I put all the information in Obsidian

Miro

Miro is a white board app. It is incredibly useful for brainstorming and sharing ideas with others.

Whenever I start a new project, the first thing I do is create a Miro board for it and start writing down anything that comes to mind, adding reference images, youtube videos, etc…

Note

I always copy paste the link of the Miro board in Obsidian in my daily note and a relevant page for that project. I also specify the account I used to create that Miro board (I have way too many google emails for all the companies I work for so it’s important to keep track)

Google Drive & Google Calendar

I don’t think I need to explain those, they are pretty self-explanotary.

I mainly use Google drive as a way to share big files to clients and partners.

Share X

There are many screenshot/gif taking apps for windows. But the one I prefer is ShareX. It is super complete with a ton of features and very versatile. I can super quickly make a screenshot and add pointers, boxes, text, etc… to explain something to someone quickly.

My ShareX is also always active so that I can take a screenshot, GIF or Video using my shortcuts

ctrl + print : screenshot
Shift + print : video
ctrl + shift + print : GIF

Images

Example Image with quick edits (Ctrl + Print):

GIFs

And you can take GIFs, Althought there is no Gif editor (Ctrl + Shift + Print)

Caution

I usually recommend recording videos instead of GIFs. You can then convert to GIF and Edit using something like EZGif

Video

You can record videos (Shift+Print):